Sacred Heart College: An Agility Case Study

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College chooses Agility to manage their facility for the next generation

When Sacred Heart College were looking for a forward-thinking facilities and maintenance solution for their 7-hectare site, Agility provided a clear way forward.

Background: Sacred Heart College

Sacred Heart College is a purpose-built coeducational facility which currently caters for around 1400 students. Based in Sorrento, Perth, in Western Australia, the site opened in 1967 and has undergone extensive building and rebuilding programs since then. Today, the site covers over seven hectares.

The business need

The facilities of the college needed to be managed and maintained. Reactive and planned work needed to be scheduled and coordinated around the complex timetable and the movements of students and staff.

The solution

In 2014, Agility was selected from a shortlist of CAFM systems. This was implemented to manage the facilities and maintenance requirements across the whole site and 31 individual college departments. The entire site, which includes 160 rooms of varying sizes, capacities, and uses, is managed by Kim Street and the Maintenance & Grounds team. A register of over 650 assets has been created in Agility to allow them to easily identify and locate assets across the college site.

Agility’s helpdesk feature now quickly and accurately records around 110 reactive work requests each month. Using Agility on iPad devices, the facilities and maintenance team handles these alongside the planned maintenance requirements.

The benefits

“By using Agility, we are able to communicate quickly and easily with the individuals who’ve identified any reactive work. Emails keep everyone involved up-to-date on the progress of the work so communication is consistent and timely. Using Agility on iPads enables us to save time and significant administration.

“I would highly recommend Agility to any educational facility, here at Sacred Heart we’ve seen a 60% reduction in paperwork and administration since installing the system. We’re also now able to quickly identify problem areas and their causes so we can quickly resolve them and make sure we’re providing a well maintained, safe and happy environment for everyone,” says Kim Street, Property Manager at Sacred Heart College.

Next steps

“As there has been a reduction in the amount of reactive work at the college, the emphasis is now on increasing the amount of planned work we do. This is not only best practice but works well within our busy environment.”